Human Resources


Apply now Job no: 493236
Appointment Type: Admin Full-time
Department: Finance
Categories: Administration

Assistant Controller 

Supervisor: The Controller 

Pay status and classification: Exempt, regular full-time. 

Position Purpose: Supports the Controller’s function including the implementation and monitoring of internal controls over financial reporting, timely and accurate month end closing processes, preparation for external audits and various regulatory and tax reporting requirements. 

Essential Responsibilities and Duties:

  1. Financial Reporting: Assists the Controller with external financial statement audits and preparation of annual tax filings (990, 990T, etc.) as well as other external mandatory reporting requirements (NACUBO Survey of Endowments, IPEDS, Charitable Gift Annuity reports, NCAA reports, etc.). Leads the month end internal close process.
  2. Accounting: Performs general ledger account reviews, reconciliations, and analyses as assigned, maintaining appropriate support and documentation. Monitors activity in restricted accounts, maintaining accounting entries and other documentation to support accurate balances in accordance with the documented purpose of accounts. Maintains general ledger accounting and supporting documentation for property plant and equipment activities including additions, disposals, and depreciation expense calculations. 
  3. Endowment: Completes interim and year-end investment accounting entries and reconciliation of endowment investment statements to the general ledger in accordance with timely closing procedures. Responsible for monthly unitization of endowment. 
  4. Grant Administration: Provide on-going support for post-award financial administration for Union’s portfolio of external grant awards, working in continual partnership with the Office of College Grants & Sponsored Programs. Responsible for creating and monitoring grant accounts; reconciling transactions quarterly; generating and submitting invoices, draw-downs, and financial reports; managing Union’s federally-negotiated indirect rate proposals and finance-related federal surveys; performing pre-award risk assessment for proposed subawards and preparing subcontract agreements; contributing to administrative record-keeping and data collection efforts to ensure compliance with external grant award terms and conditions, applicable governmental regulations, and institutional policy.
  5. Policies and Procedures: Develops and documents policies and procedures related to financial reporting, updating documentation as needed to ensure compliance with GAAP, federal and state laws and regulations and alignment with the College’s strategic goals. Partners with other members of the finance department to communicate and train the campus community on policies and procedures.


  1. Bachelor’s degree in accounting and  8+ years of progressively increasing responsibility, preferably in not for profit/higher education accounting  and/or a combination of relevant education, training, certifications, and/or work experience.
  2. Certified Public Accountant Certification required. 
  3. Exceptional communication and interpersonal skills, including the ability to be impartial and establish rapport with a diverse range of campus community members.
  4. Advanced knowledge of Microsoft Office, particularly Excel, is required.
  5. Ability to independently manage multiple deadlines and priorities with the highest degree of accuracy and efficiency
  6. Ability to exercise exceptional judgment, ensure strict confidentiality, and demonstrate outstanding professionalism in a range of situations.
  7. Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow staff colleagues.
  8. Ability to proactively identify and pursue relevant learning and professional development opportunities and apply new knowledge, insights, and skills to enhance results.

Preferred Qualifications:

  1. Public accounting experience. 
  2. Previous work experience in a nonprofit and/or higher education setting.
  3. ERP (enterprise resource planning) implementation experience or experience with Workday.

We offer exceptional benefits including:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

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