Human Resources


Apply now Job no: 492925
Appointment Type: Staff Full-time
Department: Dean of Students
Categories: Staff
Position Grade: CSVI

Work Days: Monday-Friday
Shift Start/End Time: 8:30 am-5:00 pm
Hours Per Week: 37
Weeks Per Year: 52

Reporting directly to the Assistant Dean for Community Living and Learning the Administrative Assistant serves as the forward facing support person for the Office of the Dean of Students and supports the various areas that fall under their purview.


  • High school diploma or equivalent required. Associate’s degree preferred.
  • Three (3) or more years of office management experience.
  • Ability to multi-task and work in a fast-paced environment.
  • Strong interpersonal and communication skills.
  • Must be computer savvy and possess clerical and writing skills.
  • Ability to work independently.


  • Greet all guests and visitors that enter the Dean of Students office.
  • Answer and redirect calls when necessary for a multi-line phone system.
  • De-escalate phone calls concerning student situations.
  • Hire, train, and supervise work study students.
  • Assist with processing financial transactions for various department that report into the Dean of Students.
  • Provide data entry and correspondence support for student related conduct cases in the Maxient database
  • Conduct reports, as needed, from the Maxient database
  • Purchase departmental office supplies.
  • Assist with scheduling for two assistant deans and the Title IX coordinator.
  • Coordinate scheduling for the student affairs conference room.
  • Compile materials for the college legal counsel on issues such as; subpoenas that arise involving our students and/or the college, also assist in compliance issues and policies/regulation changes.
  • Assist with entering student hiatus status in Datatel and notifying the appropriate departments (on a need-to-know basis) of all students’ withdrawals and returns from Union.
  • Type letters including, but not limited to, Deans’ recommendations, forms and other necessary correspondence such as graduate and law school recommendations for seniors and as necessary for undergraduates.
  • Assist with the maintenance of all undergraduate files and alumni files (per Union’s retention policy).
  • Other duties and projects as assigned.

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

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