Human Resources


Apply now Job no: 492740
Appointment Type: Staff Full-time
Department: Facilities Services
Categories: Staff
Position Grade: CSVII

This is an opportunity to use your conference and event planning and business development skills to enhance Union College’s Conference and Events function.  If you are an energetic, innovative and collaborative team member searching for a fulfilling opportunity, come join an amazing team and institution of higher learning.

As the Conference and Events Development Coordinator, you will be working closely with the Director to maintain existing client relationships, increase repeat business and cultivate new clients.  Responsibilities will include creating proposals, developing and implementing marketing plans; providing event planning and general assistance to clients; developing working relationships with service providers; managing, scheduling and coordinating room assignments; overseeing room set-up and support services, attending and monitoring events, and maintaining relevant data, files and completed all related administrative tasks.

Required Knowledge, Skills & Abilities:

  • Bachelor Degree in business, hospitality management, or communications/marketing preferred with 2-3 years of relevant experience or Associate’s Degree and 3- 5 years of relevant experience
  • Experience and knowledge in business development, and the practices and procedures within the conference and event industry
  • Proficiency with Microsoft Office (Excel, Word, Publisher, PowerPoint) is required and experience working in a Google Suite environment is preferred but not required
  • Demonstrated ability with client tracking, event planning and reservation software/systems
  • Demonstrated experience utilizing Social Media, including data analytics
  • Highest levels of ability regarding attention to detail, accuracy, client relations, customer service and collaboration
  • High degree of creativity, and ability to independently make quick, sound decisions
  • Strong interpersonal skills, and the ability to effectively communicate in all forms of communication
  • Flexibility to meet shifting work demands and the ability to multitask
  • Working knowledge of sound, lighting and video systems preferred
  • Must be safety conscious, able to work with a diverse group of individuals

 Additional Requirements:

  • Ability to work nights and weekends as required

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • 11% Employer Contribution to the 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

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