Assistant to the Vice President for College Relations
Pay Status and Classification: Salaried, Regular Full-Time
Supervisor: Vice President for College Relations
Position Purpose: Conceptualizes, plans, schedules, and manages meetings, events, and travel for the Vice President for College Relations. Manages operations and guest services for benefactors, trustees, and volunteers. Acts in accordance with Union’s core values as defined in the Union College Employee Handbook.
Essential Responsibilities and Duties:
- Meetings, Events, and Travel: Applies knowledge of strategic and tactical objectives, anticipation of logistical and technical capabilities and challenges, and professional expertise and intuition to conceptualize, plan, schedule, and manage meetings, events, and travel for the VP for College Relations. Mobilizes and coordinates with College offices, vendors, and others to plan and manage meetings and events. Seeks, evaluates, and applies feedback to propose and make improvements.
- Donor Support: Assists with logistics for virtual and in-person meetings. Helps prepare and send necessary communications. Records official meeting minutes.
- Operations and Guest Services: Puts in place and drives processes and workflows for the College Relations department, including financial transactions and forecasting, procurement of equipment and supplies, production of materials, data systems and technology, and other office and house operations and activities. Ensures guests of the Vice President for College Relations and other senior staff members feel welcomed and well taken care of.
- Supervision, Team Development, and Innovation (10%): Hires, supervises, and coaches student workers as needed. Seeks out, applies, and shares knowledge of trends and innovations related to running a high performing executive office. Pitches-in to help colleagues when it appears needed or is requested.
- Experience and skill providing outstanding support to a senior executive in a thriving business or non-profit organization, preferably a residential liberal arts college. Has a track record of contributing to and mentoring a high performing administrative support team, as well as the ability to produce impressive results even when conditions are rapidly changing or unclear.
- Highly proficient in using a range of business office software applications and systems.
- Knowledge of residential liberal arts college administration and cultural norms gained through a liberal arts education, continuing education, and/or relevant work, volunteer, and life experiences.
- Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow staff colleagues.
- Able to anticipate, deliver on, and exceed the expectations of those supported and served, including the President, trustees, donors, senior staff members, and their guests; faculty and staff colleagues; and students and alumni.
- Able to introduce and drive innovation in ways small and large.
- Able to exercise exceptional judgment, ensure strict confidentiality, and demonstrate outstanding professionalism in a range of situations.
- Able to collaborate effectively with colleagues across the College to achieve shared goals and objectives, including fellow executive and administrative assistants.
- Able to proactively identify and pursue relevant learning and professional development opportunities and apply new knowledge, insights, and skills to enhance results.
We offer exceptional benefits including:
- Generous Vacation, Sick and Personal Time
- Winter Recess Break in Addition to Paid Holidays
- Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
- Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
- Employee Scholarships toward Certifications, Seminars, Training and Professional Development
- Pre and Post Tax participation in a 403(b) Retirement Plan
- Salary Continuation Program in the event of Disability
- Tuition Assistance Program for Employee, Spouse and/or Dependents
Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.
Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.
Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.