Human Resources

ADMINISTRATIVE ASSISTANT (TEMPORARY)

Apply now Job no: 493022
Appointment Type: Temp Part-time
Department: Becker Career Center
Categories: Temporary
Position Grade: TEMP

The Becker Career Center seeks a team player to provide administrative support and to greet and direct visitors as the first contact person in the office.

Qualifications: 

  • High School diploma or equivalent.
  • Previous administrative assistant/office experience.
  • Ability to work in a complex, fast-paced environment, and handle multiple priorities.
  • Demonstrated experience to work independently, as well as with a team.
  • Proven record of taking initiative and meeting deadlines.
  • Excellent verbal and written communication skills, rigorous attention to details, and keen problem-solving skills.
  • Proficiency with Microsoft Office/Google applications.

Responsibilities:

  • Provide initial phone and in-person contact for Career Center visitors.
  • Review and process Becker Career Center incoming email throughout the day and forward to appropriate staff member or respond to basic requests.
  • Provide oversight of Career Center common Google calendar, including managing room reservations.
  • Order and manage inventory of office supplies.
  • Complete various online orders and memberships.
  • Reconcile accounts payable process for various orders including WB Mason, Amazon, memberships, and other purchasing needs.
  • Process in-coming, outgoing, on-campus and external mail.
  • Provide administrative support in Handshake including adding and approving events, employers, and jobs.
  • Support event planning by coordinating space using 25Live and catering using Catertrax.
  • Report and manage any facility or IT needs.
  • Oversee and mentor student Career Assistants at the front desk and assist with office support training.
  • Edit basic website content and links using backend system.
  • Provide support to event marketing including flyers.
  • Provide additional general office support as needed.

Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Union College offers an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



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