Work Days: Mon-Fri
Shift Start/End Time: 8:30am - 5:00pm
Hours Per Week: 37
Weeks Per Year: 52
Reporting directly to the Director of Campus Safety, the Office Manager manages the day-to-day functions of the Campus Safety Department. The Office Manager is a key stakeholder on campus who collaborates and interacts with various members of the Union College community.
- Associates Degree preferred. Relevant experience will also be considered.
- Bookkeeping and account experience and knowledge are preferred.
- A minimum of two years of administrative experience is required.
- Demonstrated experience to maintain high levels of confidentiality and ability to treat confidential matters/information with discretion.
- Flexibility to work evenings and weekends during large campus events. This is anticipated to be 3-4 times per year.
- Proficiency in Microsoft Office Suite, and the ability to learn and adapt to new software systems quickly.
- Strong interpersonal and communication skills.
- Customer service oriented attitude, with the desire to help others.
- Ability to manage multiple tasks and prioritize what needs to be completed first.
- Must be a detail-oriented person.
- Serve as the primary point of contact for campus safety billing such as processing invoices, communicating with vendors when there are questions about the bills, and sending invoices to the finance department.
- Greet visitors entering and exiting the building.
- Complete administrative tasks such as scheduling meetings, answering the department business phone, taking meeting minutes, and updating department members on daily briefing information.
- Order and maintain supply inventory of office supplies.
- Work closely with the department supervisors to ensure accurate payroll.
- Work closely with the department supervisors to manage the needs of the department.
- Other duties and projects as assigned.
We offer exceptional benefits including, but not limited to the following:
- Generous Vacation, Sick and Personal Time
- Winter Recess Break in Addition to Paid Holidays
- Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
- Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
- Employee Scholarships toward Certifications, Seminars, Training and Professional Development
- Pre and Post Tax participation in a 403(b) Retirement Plan
- Salary Continuation Program in the event of Disability
- Tuition Assistance Program for Employee, Spouse and/or Dependents
Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.
Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.
Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.