Human Resources


Apply now Job no: 492970
Appointment Type: Admin Full-time
Department: Schaffer Library
Categories: Administration
Position Grade: LS

Reporting to the Director of Special Collections & Archives the Outreach and Processing Archivist is responsible for coordinating primary source instruction, initial triage and response to special collection reference queries, and tracking the circulation of special collection materials. The Outreach and Processing Archivist is also responsible for engaging with student groups in an effort to increase our student-based collecting. This position is expected to work closely and collaboratively with colleagues both within the department, the library, and across campus. The Outreach and Processing Archivist will contribute to the processing and description of archival collections and may supervise student employees. The Outreach and Processing Archivist is expected to pursue a focused program of professional development, scholarly activity, and service. 


  • MLS from an ALA-accredited library school or MA with an archival concentration, archival management certificate, or related subject specialty required.
  • Minimum of two years of professional experience in archives or records management and special collections required.
  • Demonstrated knowledge of the principles, current practices, and standards for processing and management of archival collections required.
  • Excellent written and oral communication skills required.
  • Proven commitment to undergraduate education.
  • Professional experience integrating  technology, such as WebRecorder, Conifer, Archive-it, and/or Omeka with traditional services and resources.
  • Familiarity with EAD, XML and other machine actionable metadata schema.
  • Demonstrated ability to organize and prioritize work, with strong project management skills. Ability to work both independently and collaboratively in a team setting required.
  • Ability to work collaboratively with library colleagues, faculty, administrators, staff, and students.
  • Established skills in planning, project management, implementing and assessing programs and services.
  • Ability to travel regionally and nationally for consortia, membership meetings, and professional development.
  • Ability to work some weekend and evening hours and to attend campus and library events. 


  • Provides primary source instruction and outreach to faculty, students, researchers, and the campus community in collaboration with members of the department and other librarians. Serves on relevant library committees. 
  • Prioritizes and responds to reference requests from College offices, faculty, students, alumni, and outside researchers. 
  • Participates in the discussion, planning, and implementation of all aspects of the library’s archival services to the Union community, outside library users, and visiting researchers. 
  • Actively works with student groups to document and collect the student experience at Union College. 
  • Stays current with archival trends through literature, social media, conferences, and professional development and scholarly activity, and pilots ideas learned through these channels. 
  • Evaluates, appraises, and describes the archival and manuscript collections for Special Collections and possibly the Adirondack Research Library archives.
  • Engages in and participates in digital preservation and access to special collections. 
  • Participates in campus committees and attends campus events to cultivate relationships supporting the library’s mission to enrich the overall academic experience.
  • Pursues a program of professional development, scholarly activity, and service to meet requirements of the position and promotion.
  • Other duties and projects as assigned.

Review of applications will begin immediately and continue until position is filled. First consideration will be given to those applications received by September 14, 2021.

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

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