Human Resources

BURSAR

Apply now Job no: 492889
Appointment Type: Admin Full-time
Department: Financial Services
Categories: Administration
Position Grade: E2

Under the direction of the Controller, the Bursar oversees the overall operations of student financial services, billing, receivables, and cashiering functions of the College.  Provides direction and leadership in financial management, fiscal policies, and internal controls related to the Bursar’s function.  Represents the College to various internal departments as well as external agencies such as governmental agencies, vendors, students, and parents.

Qualifications: 

  • Bachelor's degree required.
  • Minimum of 10 years of experience in college financial policies and procedures, with a strong foundation in accounts receivable, customer service, and cash management practices.
  • Strong supervisory skills.
  • Knowledge of federal, state, and local laws and regulations.
  • Ability to organize, implement, and administer complex record keeping systems and procedures.
  • Energy and enthusiasm to support a culture of change while ensuring a stable financial framework.This includes the ability to articulate strategies, implement policies, assess the need for process improvements, identify creative solutions, and lead systems changes.
  • Must be highly organized and detail oriented.
  • Demonstrated commitment to open collaboration and customer service, strong verbal and written communication skills, ability to prioritize workload, manage multiple tasks, and consistently meet deadlines.
  • Proficient in Microsoft Office Suite (specifically Word, Excel, and Outlook), Google applications and student information systems.
  • Experience working with Ellucian Colleague, Sunguard, OneSolution, Business Objects and/or Cognos preferred.

Responsibilities:

  • Manage a streamlined and accurate billing, payment, and cash management operation for the College.
  • Process weekly transmittals and reconciliations for Student Accounts, Admissions Deposits, outside scholarships, and student account refunds.
  • Direct and manage the duties of the Assistant Bursar and Cashier.
  • Direct and manage third party billing and payments such as ROTC, Yellow Ribbon, and AmeriCorps.
  • Ensure clear communications to students regarding billing.
  • Evaluate policies and procedures necessary for the effective management of student accounts receivable.
  • Coordinate and work collaboratively with other college departments to ensure accurate information on enrolled students for billing purposes.
  • Ensure compliance with college, state, and federal regulations concerning student records.
  • Responsible for managing student loan programs, including Perkins and college loans.
  • Prepare and conduct exit interviews for all withdrawing and/or graduating students.
  • Maintain a working knowledge of innovative methods for doing business with local and national payment plan.
  • Ensure the accurate and timely management of all accounts receivable aging components including billings, cash receipts, loan service management, reporting, and reconciliations.
  • Direct and manage all PayPal transactions.
  • Coordinate student insurance programs with various campus departments, maintaining clear processes for charging and waiving insurance using both Union’s software in tandem with the Insurance Agency portal.
  • Responsible for tax reporting related to student accounts including 1098T Tuition Statements, 1042S Foreign Persons and TL11-A Statements for Canadians.
  • Reconcile and maintain all miscellaneous accounts receivables.
  • Prepare reports and analyses as requested by the Controller and others related to student accounts and receivables.
  • Work with external professionals such as auditors, consultants, attorneys and collection agencies and governmental entities and collection agencies.
  • Determine when past due accounts should be placed with third party agencies, when to negotiate payment terms and when to pursue legal action.  Review monthly collection reports and apply collection funds when received.

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



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