Human Resources

ASSISTANT CONTROLLER

ASSISTANT CONTROLLER

Job no: 492880
Appointment Type: Admin Full-time
Department: Finance
Categories: Administration
Position Grade: E3

ProNexus, LLC is assisting Union College with this search. To apply for this position please visit the ProNexus, LLC website (www.ProNexusLLC.com.)

Reporting to the Controller, the Assistant Controller supports most aspects of the Controller’s function including the implementation and monitoring of internal controls over financial reporting, timely and accurate month end closing processes, preparation for external audits and various regulatory and tax reporting requirements. This role will be required to establish an effective working relationship with members of the finance team and the broader campus community ensuring that job responsibilities are completed in a timely and accurate manner.   

Qualifications:

  • Bachelor’s degree in accounting
  • 8+ years of progressively increasing responsibility, preferably in not for profit/higher education accounting.
  • CPA required; public accounting experience preferred.
  • Strong technical accounting skills including thorough knowledge of GAAP, financial reporting standards, single audit requirements, and federal grant compliance.
  • Must be able to work independently on projects with limited supervision demonstrating the ability to identify and solve problems as they arise
  • Must be detail oriented with a high level of accuracy
  • Advanced knowledge of Microsoft Office, particularly Excel, is required; experience with Tableau is a plus.
  • Experience with enterprise financial management and reporting systems required
  • Demonstrated commitment to open collaboration and customer service, strong verbal and written communication skills, ability to prioritize workload, manage multiple tasks, and consistently meet deadlines.  

Responsibilities: 

  • Assist the Controller with external reporting requirements (NACUBO-CommonFund Survey of Endowments, IPEDS, Charitable Gift Annuity reports, NCAA reports, etc.)
  • Assist Controller with external audits including financial statement, single and benefit plan audits.
  • Assist Controller with preparation of annual tax filings (990, 990-T, etc.) and review of the annual Form 5500 filing.
  • Document policies and procedures related to financial reporting, updating documentation as needed to ensure compliance with GAAP, federal and state laws and regulations and alignment with the College’s strategic goals.  
  • Partner with other members of the finance department to communicate and train the campus community on policies and procedures. 
  • Perform general ledger account reviews, reconciliations and analyses as assigned, maintaining appropriate support and documentation.
  • Maintain accounting and reporting requirements for all grant related activities, including review and monitoring of transactions for compliance with granting agency requirements, development of grant budgets in partnership with academic grants office, and preparation and filing of reports with external granting agencies.  
  • Monitor activity in restricted accounts, maintaining accounting entries and other documentation to support accurate balances in accordance with the documented purpose of accounts.  
  • Assist Controller with month end closing activities ensuring timely and accurate closing processes are in place.  
  • Maintain general ledger accounting and supporting documentation for property plant and equipment activities including additions, disposals, and depreciation expense calculations.
  • Partner with Facilities to monitor construction in progress and project expenditures for capital projects.  
  • Complete interim and year-end investment accounting entries and reconciliation of endowment investment statements to the general ledger in accordance with timely closing procedures.
  • Assist Controller with unitization of the pooled endowment, endowment spending calculations and reporting.
  • Be willing to participate in special projects with other departments in support of the College’s strategic goals and initiatives.  
  • Assist the Controller with other projects as needed. 
  • Other duties and projects as assigned.

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



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