Human Resources


Apply now Job no: 492879
Appointment Type: Staff Full-time
Department: Dean Acad Dept Pgms
Categories: Staff
Position Grade: CSVI

Work Days: Mon-Fri 
Shift Start/End Time: 8:30am - 4:54pm
Hours Per Week: 37
Weeks Per Year: 52

Reporting directly to the Dean of Academic Departments & Programs the Administrative Assistant performs administrative duties necessary for the smooth functioning of the Office of the Dean of Academic Departments.


  • Associate's Degree required. 
  • A minimum of six years of secretarial experience required with at least two years at a departmental level. Prior experience with an academic institution is preferred.
  • Excellent interpersonal and communication abilities. 
  • Ability to maintain the highest level of confidentiality.
  • Demonstrate initiative and ability to work independently under general supervision in a flexible work environment.
  • Ability to learn new things quickly, and work in a flexible work environment with competing priorities. 
  • Proficient computer skills including, mastery of Word, Excel, Microsoft publisher, Qualtrics, and Drupal.
  • Professional experience in bookkeeping required.


  • Provide administrative support to the Dean of Academic Department and Programs Office (DADP) (answering phones, scheduling meetings, supporting visitors and job candidates, monitoring and ordering office supplies, and answering faculty and staff questions.)
  • Interact with faculty concerning the accounts of faculty travel/educational travel, faculty research grants, internal education foundation grants or Humanities development fund grants and general questions of policy.
  • Provide a central source of administrative information for faculty, students and other departmental offices.
  • Maintain/monitor budgets and reconcile/report status monthly.
  • Collect and process one-time and permanent course proposals, Internal Education Funding, Faculty Research Funding, and Humanities Research proposals.
  • Support faculty hiring by completing faculty job advertisements and reconciling recruiting costs.
  • Support new hires with onboarding questions.
  • Work with Director of Faculty Development to organize and schedule programming and support work of the Summer Faculty Development Institutes.
  • Plan/organize New Faculty Orientation, Yearly Faculty Colloquium and New Chairs Orientation.
  • Organize special reports for the President’s office such as awards of national recognition and data of new faculty.
  • Other related duties and projects as assigned.

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

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