Human Resources

ACCOUNTS PAYABLE SPECIALIST

Apply now Job no: 492873
Appointment Type: Admin Full-time, Staff Full-time
Department: Financial Services
Categories: Staff
Position Grade: CSVII

Work Days: Mon-Fri
Shift Start/End Time: 8:00am-4:54pm
Hours Per Week: 40
Weeks Per Year: 52

Seeking candidates who thrive in a high energy environment and are invigorated by opportunities for partnership and advancement. Reporting to the Director of Procurement, the Accounts Payable Specialist will have primary responsibility for the processing and reconciling of accounts payable and campus journal entries/department charges. The ideal candidate enjoys working across departments to achieve strategic goals and enjoys contributing to the important work of a team. The successful candidate will have 3-5 years of experience in bookkeeping, accounts payable, and/or accounting. Strong verbal and written communication skills are required along with a welcoming demeanor and excellent customer service. Candidates seeking an opportunity for growth, development, and an inviting culture are encouraged to apply.  

Qualifications:

  • High School Diploma or GED required.
  • 3-5 years of bookkeeping/accounts payable experience.
  • Strong analytical capabilities, high level of accuracy, and attention to detail.
  • Knowledge of accounts payable accounting processes and approach.
  • Demonstrated typing, data entry, and computer experience.
  • Professional experience using Microsoft Office (Excel, Word) and internet applications.
  • Demonstrated commitment to open collaboration and customer service, strong verbal and written communication skills, ability to prioritize workload, manage multiple tasks, and consistently meet deadlines.   

Responsibilities:

  • Receives, processes, verifies, and reconciles vendor invoices against supporting documentation and in accordance with College policies in a timely and accurate manner ensuring proper approvals and account coding.
  • Initiates and processes purchasing card payments to vendors.
  • Reconciles p-card charges set up for automated payment.
  • Resolves fraud alerts on purchasing cards, notifying cardholders & bank, reissuing cards as needed.
  • Resolves purchasing card disputes, card declines, system access problems, and other issues that arise.
  • Processes employee reimbursements and moving allowances.
  • Review’s transaction details for accurate postings on all accounts.
  • Processes College journal entries and departmental charges; tracking departmental billings for projects, utilities etc.
  • Responds to inquires via email, telephone, or in person in a timely, and professional manner.
  • Prints and distributes AP checks weekly.
  • Sets up new users and provides basic instruction for College ordering websites.
  • Manages accounts payable, accounts receivable and credit applications for campus store. 
  • Assists in month end and year end closing procedures including account reconciliations and schedule preparation.
  • Participates in review of abandon property and re-issuance of outstanding checks.
  • Other related duties and projects as assigned.

Must be safety conscious and able to work with a diverse group of individuals.

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



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