Human Resources


Apply now Job no: 492679
Appointment Type: Staff Full-time
Department: Modern Languages
Categories: Staff
Position Grade: CSV

Work Days: Mon-Fri
Shift Start/End Time: 8:30am - 4:54pm
Hours Per Week: 35 hrs/wk Jan-Jun & Sept-Nov and 20 hrs/wk July, Aug & Dec
Weeks Per Year: 50

The Administrative Assistant supports the general administrative, technical, and clerical needs of the Modern Languages Department. Duties include: coordinate faculty searches, oversee the department budget, work on special research projects, provide support for directorships and grants, develop and maintain a department web page, handle requests from students, faculty and others, maintain confidential materials related to merit and promotion reviews, oversee pre-enrollment procedures, processing student evaluations and honors, assist in ordering desk copies of course books, organize department operations, procedures and data, coordinate staffing reports, supervise work study students, order office supplies, assist with marketing efforts for promotion of department related speakers and activities, and provide occasional support to other Humanities faculty when necessary. This position is budgeted for 50 weeks per year.

Qualifications: High school diploma (Associate's or Bachelor's degree preferred), with three to five years of secretarial experience, preferably in an educational environment and knowledge of Microsoft Office, Adobe Creative Suite, and Google Apps is required; Web site maintenance software experience is highly recommended. Must have excellent verbal and written communication skills, be detail-oriented, and excel at time management. Must be able to work independently and work with a diverse group of staff and students. Knowledge of at least one language other than English is helpful.

Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Union College offers an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous 11% retirement plan contribution and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

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