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ADMINISTRATIVE ASSISTANT FOR CLASS DEANS

ADMINISTRATIVE ASSISTANT FOR CLASS DEANS

Apply now Job no: 492512
Appointment Type: Staff Full-time
Department: Dean of Studies
Categories: Staff
Position Grade: CSVI

Union College invites applications for an administrative assistant position, who will serve as the primary assistant to the Class Dean/Director of Advising and the Class Dean/Director of National Fellowships and Scholarships. This position will provide administrative and receptionist support as well as assist with projects and event planning.

Responsibilities:
Serve as the primary administrative support to the Class Dean/Director of Advising and the Class Dean/Director of National Fellowships and Scholarships. Handle requests from students, faculty and others using discretion and sound judgement. Draft and/or edit written materials (i.e. correspondence) on behalf of the Deans. Oversee and reconcile budgets. Event planning for meetings, programs, seminars, info sessions, interviews, workshops, dinners and conferences (create publicity materials, coordinate with other departments and handle logistics). Assist with recruitment of students for fellowships and the coordination and submission of student applications. Help maintain the Advising and Fellowships Offices websites. Supervise work-study students.

Qualifications:
Associate’s degree required; Bachelor’s degree preferred. 3-5 years administrative experience required, preferably in an educational environment. The ideal candidate will have strong interpersonal, communication, organizational, writing and computer skills; the ability to work with a diverse group of individuals; and the capacity to prioritize and meet deadlines. Proficiency in Microsoft Office suite and Google apps is needed. Experience with ONESolution, 25Live, Works, Learning Management Systems (Moodle, Nexus), polling software (Doodle polls) and Symplicity a plus.

Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.

Union College
Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Union College offers an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous 11% retirement plan contribution and tuition remission.

Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy
Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



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