Employment

CATERING ADMINISTRATOR/COORDINATOR

Apply now Job no: 492366
Appointment Type: Staff Full-time
Department: Dining Services
Categories: Staff
Position Grade: DS07

Work Days: Monday-Friday
Shift Start/End Time: 8:30am-5:00pm

(Varying schedule to include evenings, holidays, weekends and extended hours as business dictates)

Hours Per Week: 37
Weeks Per Year: 35

General Responsibilities:

  • Establish and maintain a positive, professional relationship with customers through effective, accurate, timely, and reliable communication and action.
  • Assist customers with booking their event through CaterTrax
  • Assist with change sheets.
  • Check all event orders prior to customers’ arrival, guaranteeing all details are in agreement with customers’ requirements and UCH standards. Meet with the appropriate staff prior to the function to ensure any deficiencies are corrected by respective personnel.
  • Answer incoming calls with proper greeting and telephone etiquette. Respond in a timely manner to phone calls and messages.
  • Communicate with a diverse group of customers, employees and other individuals to answer questions, disseminate or explain information, and address complaints.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Review files, records, and other documents to obtain information to respond to requests.
  • Utilize Cbord for card management.
  • Delivers requested food and beverage to the delivery location, setting up all food and beverage in a professional appearance and logical manner, ensuring all condiments and service ware are available as needed. 
  • Ensures all services are cleaned up at the end of the meeting or requested pick-up time.     
  • Complies with all HACCP policies and procedures.  

General Qualifications:

  • High school diploma or equivalent required/two year degree in Culinary Arts or Dining Service Administration preferred.
  • Minimum 2 years catering experience is required/Supervisory experience preferred. 
  • Previous clerical experience is preferred.
  • Must be able to multi-task, organize time and create a daily schedule.
  • A basic understanding of Microsoft Office applications such as Word, Excel, and Outlook is required.  
  • A strong dedication to exceptional customer service and attention to details.
  • Strong communication skills
  • General financial & mathematical understanding for reporting and cash controls.

 Physical Requirements:

  • Significant walking or other means of mobility.
  • Ability to work in a standing position for long periods of time (up to 8 hours).
  • Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds.

Note: All new hires of Union College are subject to a thorough education, work experience, criminal history background check and pre-employment physical where applicable.

Union College

Officially chartered in 1795, Union College is the fifth oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Union College offers an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



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